Paperless Office Transition
Moving toward a paperless office is a worthwhile goal for almost any business today. Achieving perfection or 100% in any endeavor becomes a cost benefit analysis. We all understand that to achieve perfections or 99.9% costs exponentially more than achieving 99.0%. A completely paperless office is probably not worth the incremental costs to achieve it. However 95% paperless may be attainable and very beneficial for your organization.
The benefits of reducing paper consumption are straightforward but the time savings associated with your staff hunting for a document that isn’t where it is supposed to be is potentially even more beneficial. If your organization has multiple locations then the ability to have immediate access from a remote office to papers that are filed at another office has the potential to save time, trouble and the delay of having to get somebody at the main office to find what you need. The number one issue with a paper filing system is papers that are not where they are supposed to be. Through attrition of staff and general entropy everything moves from order to disorder and filing is no different.
A helpful resource on this topic is www.reduce.org or you can click on the link Reduce.org.
An average office worker uses 10,000 sheets of copy paper each year, multiply that number by the number of employees you have and you get an idea about the potential savings. Going paperless can probably save you money and save your employees time, which is also saving you money.
Clients often ask us to assist them with moving toward a paperless office. We encourage them to set realistic parameters around percent paperless so that at the end of the project we can know if we had success. We use ‘best in class’ solutions to help you achieve your objectives whether that is a paperless office or something else. Sometimes this means bringing in a large storage solution and high speed scanning capabilities. Other times it might mean bringing in a trusted TCS partner who has a level of expertise that is unique to your industry and can solve your specific issues.
We can get you moving toward the goal of paperless office. Call 336-632-0860
To learn more visit here.